Fire Department facilities are constructed and maintained with public funds to support the Department's mission of protecting life, property, and the environment. Community use of designated meeting spaces may be authorized when such use serves a governmental or community purpose and does not interfere with Department operations.

If you are interested in reserving a room, please first familiarize yourself with the Community Use of District Facilities Policy, then fill out an application below. 

Hours of Use

Facility use is limited to normal administrative business hours:

Monday through Thursday 8:00 a.m. to 5:00 p.m.

Facilities are not available:

• Evenings or weekends.
• District-observed holidays.
• During emergency incidents or emergency activations.
• During Department training events or operational activities requiring the space.

Exceptions may be approved only by the Fire Chief.

Facility use is limited to no more than 2-hour blocks.

Community Rooms

Facility Use Application

Please fill out the application in its entirety. Forms must be submitted to Windsor Severance Fire Rescue at least ten (10) business days before the requested meeting. Approval is subject to room availability and operational considerations.

---

Facility Request Information

Facility Requested (required)Station 1 Training Room - 100 7th St, Windsor Station 1 Conference Room - 100 7th St, Windsor

Meeting Date (required)

Meeting Start Time (required)

Meeting End Time (required)

Organization (required)

Purpose of Meeting (required)

Estimated Attendance (required)

---

Contact Information

Responsible Representative (required)

Title (required)

Phone (required)

Email (required)

Notes/Additional Information

---

Agreement

On behalf of the organization identified above, I acknowledge and agree to the following: (required)

I have received, read, and understand the Fire Department's Community Use of District Facilities Policy and agree to comply with all policy requirements.

I understand that use of the facility is a privilege and may be canceled or terminated at any time due to Fire Department operational needs, emergencies, security concerns, or policy violations.

I agree that the organization will use only the areas approved for the meeting and will comply with all instructions provided by Fire Department personnel.

I understand that Fire Department personnel must be present in the building during the meeting and that the meting may be suspended or terminated if personnel must leave the facility or emergency operations require the space.

The organization accepts responsibility for the conduct of all attendees and for any damage to Fire District property resulting from the organization's use of the facility beyond normal wear and tear.

The organization agrees to leave the facility clean, orderly, and in substantially the same condition in which it was received.

The organization agrees to comply with all applicable federal, state, and local laws, regulations, and Fire District policies while using the facility.

The organization shall indemnify, defend, and hold harmless the Fire District, its Board of Directors, officers, employees, volunteers, and agents from and against any claims, demands, damages, liabilities, losses, or expenses, including reasonable attorney fees, arising out of or related to the organization's use of the facility, except to the extent caused by the sole negligence or willful misconduct of the Fire District.

I understand that approval to use the facility does not constitute endorsement of the organization or its activities by the Fire District.

---

I certify that I am authorized to sign this agreement on behalf of the organization listed above.

Your Signature (required)

Confirm e-Signature

Review Electronic Records and Signatures Policy (required)

Read our Electronic Record and Signature Disclosure

I agree to use electronic records and signatures

There was a problem saving your submission. Please try again later.

Please wait while your submission is being saved...

Submitting...Submit

Thank you, your submission has been received.